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MLS Rules & Regulations Changes – Effective Aug. 18

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To maintain the highest standards of efficiency, fairness, and usability within our MLS platform, new changes to the MLS Rules and Regulations will take effect on August 18. These updates are designed to streamline processes, enhance accuracy, and better support the needs of our members.

Changes noted in red.

Reasoning: Updated language concerning Coming Soon rules for improved clarity.

MLS Rule Section 10.1.1 Coming Soon Listings. It shall be the responsibility of the Broker Participant (Section 4.1.1) and Real Estate Subscriber (Section 4.2.1) to follow said rules when placing a property in the Coming Soon section of the multiple listing service (MLS). Broker Participant and Real Estate Subscriber shall only place a property in the Coming Soon section of the MLS if the Participant/Subscriber has met necessary criteria for MLS input as described in Sections 7.5, 7.6, and 8.1.

Important information surrounding Coming Soon Listings:
1. It is optional to place your listing into the Coming Soon Status.
2. Listing agent must have a signed written listing agreement in place to enter a “Coming Soon” listing which explains the limitations of the “Coming Soon” status.
3. Coming Soon listings will be viewable to all MLS Participants.
4. Coming Soon listings will not be syndicated out to other websites.
5. Coming Soon listings are included in the VOW data feed but will not be included in the IDX and data feeds.
6. Coming Soon listings are not allowed to be placed into open houses or broker tour modules within the MLS.
7. Coming Soon listings are only searchable within the Paragon MLS.
8. Once a listing has been moved from Coming Soon to Active status by the agent, it cannot revert to Coming Soon with that same broker. Once an agent changes a listing from Coming Soon to New/Active status, it cannot be reverted to Coming Soon Status.
9. Days on Market (DOM) re-sets when status is changed to New/Active
10. Agent showing is allowed
11. Once Coming Soon status is entered, public marketing is allowed.
12. Upon request, all Paragon MLS Coming Soon data can be in Broker back-office data feeds. However, Coming Soon listings may not be displayed or integrated into any public-facing products or websites, except for listings belonging to the listing brokerage.
13. Photos are optional.

Reasoning: Added the requirement for Comparable (Comps) Listings to be inputted within 30 days from the closing date to promote timely and accurate market data.

MLS Rule Section 10.2 Reporting of Sales. Listings with accepted offers shall be reported to the MLS or input into the MLS database as “pending” within 3 days of the acceptance, by the listing broker unless the negotiations were carried on under Section 9.1 (a) or (b), in which case, the buyer broker shall notify the listing broker of the “pending” status within 3 days after acceptance, whereby the listing broker shall then report or input the status change to the MLS within 3 days after receiving notice from the buyer broker. The listing shall be published on the MLS as pending with no price or terms prior to the final closing. Upon final closing, the listing broker shall report or input the listing in the MLS as “sold” within 3 days after the final closing date unless the negotiations were carried on under Section 9.1 (a) or (b), in which case, the buyer broker shall notify the listing broker of the “sold” status and selling price within 3 days after the final closing date, whereby the listing broker shall then report or input the status change and selling price within 3 days after receiving notice from the buyer broker. Listings that were not input into the MLS as a result of the seller’s instructions may be input into the MLS “sold” data at the listing broker’s option within 30 days after the closing date. If a listing is entered for comparison purposes only, then “For Comp Purposes Only” shall appear in the first line of confidential remarks. 

Reasoning: Revised the rule for improved clarity and to better align with current practices regarding photo use.

11.5 Photographs on the MLS.
a) By submitting photographs to the MLS, the participant and/or subscriber represents and warrants that he or she either owns the right to reproduce and display such photographs or has procured such rights from the appropriate party and has the authority to grant and hereby grants the MLS and the other Participants and Subscribers the right to reproduce and display the photographs in accordance with these rules and regulations. Use of photographs by a subsequent listing agent requires prior written authorization from the originating listing agent or appropriate party with the legal right to reproduce and display such photographs. Except by the MLS for purposes of protecting its rights under Section 11.6, branding of photographs, virtual tours, or any other photographic representation with any information or additional images is prohibited. However, branded virtual tours will be permitted in the Branded Virtual Tour field for the sole purpose of transmittal to 3rd party vendors only. Upon notification to the Participant and/or Subscriber, MLS has the right to remove any photo found to be out of compliance with the MLS Rules.

  1. b) At least one (1) photo or graphic image of the front exterior of the property accurately displaying the listed property (except where sellers expressly direct in writing that photographs of their property are not to appear in MLS compilations) is required to be posted on the MLS within 1 day of the listing in all categories other than business opportunity, Lots and Land property types and Coming Soon 25 status.
  2. c) To maintain the accuracy and efficiency of the MLS, the MLS will no longer remove photos from sold, Expired, Hold, or Cancelled listings. Alternately, to meet the requests from home buyers and sellers, the MLS will mark the requested photos as private upon written request from the Listing Broker.

Reasoning: Removed restrictions on financing language to allow agents more flexibility in providing relevant property details.

12.5.1 Public Remarks Restrictions and Requirements

a. Information in the public remarks shall only relate to the marketing, description, and condition of the property.

b. No contact information is permitted, including names, phone or fax numbers, email addresses or branded website addresses (including branded virtual tours and branded transaction tracking URLs).

c. No showing instructions are permitted, including references to lockbox, alarm, gate or other security codes.

d. No information directed toward real estate agents or brokers, may be shown in public remarks.

e. Listing Content and Fair Housing Laws. All listing information, including all remarks, submitted to the MLS must be in compliance with fair housing laws. The MLS monitors listing content and employs a process for identifying potential violations of fair housing laws. Should potential fair housing law violations be identified, Participants and Subscribers will be advised to immediately remove or correct such potential violations. Failure to remove or correct may subject Participants and Subscribers to discipline and/or subject the listing to immediate removal from display.

f. Seller credits, incentives, or concessions to a buyer are permitted in the Public or Confidential Remarks fields, provided that:

  • The remarks specifically identify the intended use of the credits, incentives, or concessions.
  • The remarks do not include a dollar amount or percentage.
  • The credits, incentives, or concessions are not offered for payment, directly or indirectly, of buyer broker compensation.
  • The remarks are otherwise compliant with all MLS Rules.
  • For additional information, contact the listing agent.
  1. Any compensation or commission information is prohibited.
  2. No occupancy information is permitted (for example, whether the property is owner-occupied, tenant-occupied, or vacant). However, a statement that the property shall be delivered vacant is not a violation.

Reasoning: Added language to improve understanding and ensure proper handling of photos marked as private in IDX displays.

12.16 (s) Photos: Photos designated as ‘private’ in the MLS are excluded from public display. Displaying such photos on IDX websites is strictly prohibited.

 

Weekly Jolt – 072925

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CONTRA COSTA ASSOCIATION OF REALTORS®
WEEKLY NEWSLETTER     |     JULY 29, 2025
Facebook Instagram Youtube
Top News

•  CCAR Hot August Nights Mixer! – Aug. 12
•  Affiliate Liaison to BOD Applications Due Aug. 1
•  Title Fraud on the Rise: What You Need to Know
•  Repeat & Referral: Secrets to Mastering Top Platforms
•  In Memoriam: Amelia Olson
•  In Memoriam: Linda Anderson
•  Women’s Council of REALTORS® Aug. Events
•  REALTORS® Relief Foundation, “Who We R”
•  B Walker Ranch BBQ Bash Hoedown – Sep. 5

MLS Updates

•  MLS Rule Changes – Aug. 18
•  REALTOR® Optimized Laptops For Sale

Upcoming Education

CCAR presents…Repeat & Referral
Wed., July 30  |  10:00am – 11:00am

Old School vs New School Marketing
Wed., July 30  |  1:00pm – 2:00pm

C.A.R. Transaction Rescue Webinar
Thu., July 31  |  10:00am – 11:00am

Intro to RPR – Searches, Stats, Reports & More!

Thu., July 31  |  2:00pm – 4:00pm

New Construction: Builders Update
Fri., Aug. 1  |  10:00am – 11:00am

New Construction: Builders Update
Mon., Aug. 4  |  10:00am – 11:00am

CA Residential Purchase Agreement (RPA)
Tue., Aug. 5  |  9:00am – 1:00pm

Realtor.com – Dashboard Essentials for Agents
Tue., Aug. 5  |  10:00am – 11:00am

Realtor.com: Getting Started with Listing Toolkit
Wed., Aug. 6  |  9:00am –  10:00am

dotloop: Basic Training
Wed., Aug. 6  |  2:00pm – 3:00pm

1031 Exchange Basics with Leonard Spoto
Thu., Aug. 7  |  10:00am – 11:00am

RealReports: AI Document Analysis
Thu., Aug. 7  |  10:00am – 11:00am

zipForm: Exploring Advanced Tools
Thu., Aug. 7  |  1:00pm – 2:00pm

MLS: Intro to Paragon MLS
Thu., Aug. 7  |  2:00pm – 4:00pm

C.A.R. Townhall for Brokers/Managers
Fri., Aug. 8  |  11:00am – 12:30pm

 OnlineEd Offers CA Salespersons
A Fast Track to Becoming Brokers

California Salespersons now have a new path to becoming Brokers with OnlineEd’s fully interactive, online courses. These textbook-free courses are designed to be mobile-friendly and comprehensive, offering a convenient way to advance to a Broker Licensee.
REGISTER NOW >>

 Online Continuing Education

Visit the CCAR Calendar to view/register for additional online training opportunities.

YPN Spotlight

Save the Date: August 28  |  5:00pm – 8:00pm
CCAR YPN Trivia Night!

Side Gate Brewery  •  Concord
Food, Beer, Wine, and FUN!
Featuring Hotcock Chicken Food Truck

REALTOR® ACTION FUND (RAF)

The RAF supports political activities at the local, state, and national levels. It gives REALTORS® the financial resources needed to advocate for policies which protect property rights and REALTORS®​ ability to effectively conduct their business.

 






Contribute Today >>

+ CCAR CALENDAR

Repeat & Referral: Secrets to Mastering Top Platforms – July 30

Grow your repeat and referral business by effectively nurturing relationships and learning how to generate high-quality leads. Master the use of platforms like Facebook, Instagram, LinkedIn, and X to advertise your services and connect with your audience. Leverage ChatGPT and other AI tools to streamline your communication and outreach. Enhance your online presence through video marketing, search engine optimization (SEO), and strategic blogging — all designed to drive long-term success and growth.
More Info & Register >>

In Memoriam: Amelia Olson

It is with deep sadness that we share the passing of Amelia Olson. A devoted REALTOR® with Weichert REALTORS® – America First Team, Amelia was a valued member of CCAR for nearly four decades, having joined in 1986.

A memorial service to honor Amelia’s life and legacy will be held at 11am on Thu., July 31 at St. Bonaventure Church in Clayton. For those who wish to share memories, messages, photos, or condolences, an Ever Loved memorial page has been created in Amelia’s honor here. We extend our heartfelt condolences to Amelia’s family, friends, and colleagues. She will be deeply missed by all who knew her.

In Memoriam: Linda Anderson

We honor the memory of Linda Anderson, a cherished CCAR member and dedicated REALTOR® in our community. Since joining CCAR in 1984, Linda generously gave her time and talent, serving on numerous committees including: Professional Standards, Grievance, and Education. Her commitment to upholding the integrity and professionalism of our industry earned her the distinguished title of C.A.R. Honorary Member for Life.

A Celebration of Life will be held at 10am on Saturday, August 9 at St. Matthew Church in Walnut Creek with a reception to follow in the Fellowship Hall. Linda’s leadership and service left a lasting mark on CCAR and the REALTOR® community, and she will be remembered with gratitude and respect.

Women’s Council of REALTORS® August Events

Rev Up Your Networking at CCAR’s Hot August Nights REALTOR® & Affiliate Mixer! – Aug. 12

Buckle up for Hot August Nights: Affiliate Networking in the Fast Lane! – a high-octane evening of classic cars, cool connections, and community fun! Join us on Monday, August 12 from 5:00–7:00pm at the Pleasant Hill Community Center for an unforgettable REALTOR® and Affiliate mixer.

This is your chance to showcase your business, build lasting partnerships, and put your brand in the fast lane. Enjoy lively conversations over appetizers and drinks, score raffle prizes, and soak in the retro vibes.

Calling All Affiliates!
Secure a vendor table for just $35 as a CCAR member — and if you’re one of the first 15 to sign up, it’s FREE! Non-member tables are $50. All vendors are asked to bring a raffle prize and an appetizer for 20.

Want to Shift Into High Gear? Become a Sponsor!
   • Beer, Wine, or Pit Stop Sponsor – $250 each
   • Door Prize Sponsor
     (Sonoma Raceway Experience) – $500

Don’t miss this opportunity to connect, promote, and have fun. Spaces are limited — sign up now before they’re gone!

More Information >>
Tickets >>

Paperwork document, claim form with business applicant

CCAR Affiliate Liaison to BOD: Applications Due Friday

Are you an engaged CCAR Affiliate member ready to take your involvement to the next level? We’re excited to announce the call for applications for the Affiliate Liaison to the 2026–2027 Board of Directors—a unique opportunity to help shape the future of our Association.

As the non-voting Affiliate Liaison, you’ll serve as the essential link between CCAR’s Affiliate members and the Board. It’s a great opportunity to grow as a leader, build lasting relationships, and contribute in a meaningful way to the success and unity of our Association.

If you’re passionate about community, collaboration, and making a lasting impact, we encourage you to apply.
Deadline: August 1, 2025 by 5pm.

Read More >>

Title Fraud on the Rise: What You Need to Know

A new survey from the National Association of REALTORS® reveals growing concern over title fraud and deed theft, especially in urban and suburban markets.

63% of REALTOR® association advocates reported awareness of scams in the past year—most involving vacant land, not owner-occupied homes.

Efforts to combat fraud are active in 76% of areas, with strong support (83%) for electronic alerts to notify property owners of title changes.

Stay vigilant—learn how prevention efforts are evolving across the country…

Read More >>

REALTORS® Relief Foundation, “Who We R”

The REALTORS® Relief Foundation provides emergency housing-related assistance to families affected by natural disasters. Learn how REALTORS® nationwide unite to restore hope and rebuild communities when it matters most.

Save the Date: Sep. 5
B Walker Ranch BBQ Bash Hoedown

REALTOR® Optimized Laptops For Sale

All laptops purchased from CCAR come with a 2-year warranty, data transfer, and RE setup included. Reminder: Support for Windows 10 ends on Oct. 14, 2025.
  • Lenovo Slim 5i 16″ – $935.51 >>
  • Lenovo IdeaPad 14″ 2 in 1 – $935.51  >>

MLS Rule Changes – August 18, 2025

The following MLS Rules and Regulations modifications will be effective August 18, 2025.

MLS Rule 10.1.1 Coming Soon Listings
Reasoning: Updated language concerning Coming Soon rules for improved clarity.

MLS Rule 10.2 Reporting of Sales
Reasoning:
Added the requirement for Comparable (Comps) Listings to be input within 30 days from the closing date to promote timely and accurate market data.

MLS Rule 11.5 Photographs on the MLS Reporting of Sales
Reasoning: Revised the rule for improved clarity and to better align with current practices regarding photo use.

MLS Rule 12.5.1 Public Remarks Restrictions & Requirements
Reasoning:
Removed restrictions on financing language to allow agents more flexibility in providing relevant property details.

MLS Rule 12.16(s) Photos
Reasoning: Added language to improve understanding and ensure proper handling of photos marked as private in IDX displays.

Read More >>

CCAR ANNUAL SPONSORS

LeadHax logo/link

Hot August Nights Affiliate Mixer – Aug. 12

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Tuesday, August 12, 2025  |  5:00 - 7:00pm
PLEASANT HILL COMMUNITY CENTER

CCAR REALTOR® Members:

Cruise on over for an evening of high-octane networking and classic fun! Let’s rev up affiliate partnerships, spark new connections, and enjoy an unforgettable night with colleagues. Fuel up with delicious bites, cool drinks, and the chance to roll out with raffle wins or the door prize!

REALTOR® Tickets

CCAR AFFILIATE MEMBERS:

CCAR Affiliates can purchase a vender table for $35* (first 15 to register FREE!) by contacting Jason Catalano at 925.295.9202 or [email protected] and…

Bring:
1. All your marketing materials
2. One raffle prize (gift basket, gift card, wine, etc.)
3. An appetizer to feed at least 20 people (veggie
tray, cheese plate, hors d’oeuvres, etc.)

*Non-Affiliate members pay $50

Contact Jason

SPONSOR OPPORTUNITIES

Beer Sponsor  |  $250
also bring a raffle prize

Wine Sponsor  |  $250
also bring a raffle prize

Pit Stop Sponsor  |  $250
Car wash and detailing

Door Prize Sponsor  |  $500
Sonoma Raceway experience

Contact Jason

Weekly Jolt – 072225

by

CONTRA COSTA ASSOCIATION OF REALTORS®
WEEKLY NEWSLETTER     |     JULY 22, 2025
Facebook Instagram Youtube
Top News

•  CCAR YPN Minute to Win it Mixer – This Thu.
•  CCAR Hot August Nights Affiliate Mixer – Aug. 12
•  Affiliate Liaison to BOD Applications Due Aug. 1
•  CCAR YPN Back to School Supply Drive
•  Women’s Council of REALTORS® Aug. Events

MLS Updates

•  MLS Rule Changes – Aug. 18
•  REALTOR® Optimized Laptops For Sale

Ethics Corner

•  The REALTOR® Code of Ethics: Article 3

Upcoming Education

CRS Tax Suite: CMA & Prospecting
Wed., July 23  |  10:00am – 11:00am

WomanUP!® Live Show
Wed., July 23  |  11:00am – 12:00pm

The Importance of Volunteering
Wed., July 23  |  1:00pm – 2:00pm

Intro to zipForm: Transaction
Wed., July 23  |  2:00pm – 4:00pm

DRE License Renewal Crash Course
Fri., July 25  |  9:30am – 12:00pm

Consultative Selling in a Competitive Market
Mon., July 28  |  10:00am – 11:00am

CCAR presents…Repeat & Referral
Wed., July 30  |  10:00am – 11:00am

Old School vs New School Marketing
Wed., July 30  |  1:00pm – 2:00pm

Intro to RPR – Searches, Stats, Reports & More!
Thu., July 31  |  2:00pm – 4:00pm

New Construction: Builders Update
Fri., Aug.  |  10:00am – 11:00am

New Construction: Builders Update
Mon., Aug. 4  |  10:00am – 11:00am

CA Residential Purchase Agreement (RPA)
Tue., Aug. 5  |  9:00am – 1:00pm

Realtor.com – Dashboard Essentials for Agents
Tue., Aug. 5  |  10:00am – 11:00am

1031 Exchange Basics
Thu., Aug. 7  |  10:00am – 11:00am

MLS: Intro to Paragon MLS
Thu., Aug. 7  |  2:00pm – 4:00pm

 OnlineEd Offers CA Salespersons
A Fast Track to Becoming Brokers

California Salespersons now have a new path to becoming Brokers with OnlineEd’s fully interactive, online courses. These textbook-free courses are designed to be mobile-friendly and comprehensive, offering a convenient way to advance to a Broker Licensee.
REGISTER NOW >>

 Online Continuing Education

Visit the CCAR Calendar to view/register for additional online training opportunities.

REALTOR® ACTION FUND (RAF)

The RAF supports political activities at the local, state, and national levels. It gives REALTORS® the financial resources needed to advocate for policies which protect property rights and REALTORS®​ ability to effectively conduct their business.

 






Contribute Today >>

+ CCAR CALENDAR

CCAR YPN Back to School Supply Drive

Women’s Council of REALTORS® August Events

This Thursday: YPN’s Minute to Win It Mixer – Don’t Miss Out!

Get ready to turn up the energy and test your skills! Join CCAR YPN this Thu., July 24 from 4:30–7:30pm at The Factory Bar in Richmond for fast-paced challenges, networking, and community spirit at their Minute to Win it Mixer!

YPN is bringing the heat with a series of 60-second challenges that’ll have you laughing, cheering, and competing for some awesome prizes! Whether you’re aiming to show off your skills or just want to kick back and enjoy the show, there’s something for everyone. You’ll enjoy two drink tickets, raffles, a food truck, and a relaxed atmosphere that’s perfect for making connections with fellow REALTORS® and affiliates.

YPN is also giving back! Help support local students by bringing a donation for YPN’s school supply drive—and as a thank-you, you’ll receive an extra raffle ticket to boost your chances of winning!

Come ready to play, connect, and give back. Because when YPN gets together, it’s always a win! Save $5 and register online today!

Register Now >>

Hot August Nights Affiliate Mixer – Aug. 12

Join us for Hot August Nights: Affiliate Networking in the Fast Lane, a classic car-themed evening designed to connect REALTORS® with affiliates. This high-octane event takes place on Aug 12 from 5–7pm at the Pleasant Hill Community Center.

Enjoy appetizers, drinks, and raffle prizes while making meaningful business connections. Vendor tables are $35 for CCAR members (FIRST 15 FREE!) and $50 for non-members. All vendors must bring a raffle prize and appetizer for 20. Sponsorships are also available: Beer, Wine, or Pit Stop (Car Wash & Detailing) for $250, and a $500 Door Prize Sponsor featuring a Sonoma Raceway Experience.

TICKETS >>

Read More >>
Paperwork document, claim form with business applicant

CCAR Affiliate Liaison to BOD: Applications Due Friday

Are you an engaged CCAR Affiliate member ready to take your involvement to the next level? We’re excited to announce the call for applications for the Affiliate Liaison to the 2026–2027 Board of Directors—a unique opportunity to help shape the future of our Association.

As the non-voting Affiliate Liaison, you’ll serve as the essential link between CCAR’s Affiliate members and the Board. It’s a great opportunity to grow as a leader, build lasting relationships, and contribute in a meaningful way to the success and unity of our Association.

If you’re passionate about community, collaboration, and making a lasting impact, we encourage you to apply.
Deadline: August 1, 2025 by 5pm.

Read More >>

ETHICS CORNER:

Code of Ethics Article 3

REALTORS® are obligated to cooperate with other brokers—unless doing so is not in the client’s best interest. This does not mean sharing commissions or compensation. As shown in this scenario, under Standard of Practice 3-6, REALTORS® must disclose accepted offers (even with contingencies) to any broker seeking cooperation. Transparency fosters trust, professionalism, and protects your client’s best outcome.

REALTOR® Optimize Laptops For Sale

Laptop Doc

All laptops purchased from CCAR come with a 2-year warranty, data transfer, and RE setup included. Reminder: Support for Windows 10 ends on Oct. 14, 2025.
  • Lenovo Slim 5i 16″ – $935.51 >>
  • Lenovo IdeaPad 14″ 2 in 1 – $935.51  >>

MLS Rule Changes – August 18, 2025

The following MLS Rules and Regulations modifications will be effective August 18, 2025.

MLS Rule 10.1.1 Coming Soon Listings
Reasoning: Updated language concerning Coming Soon rules for improved clarity.

MLS Rule 10.2 Reporting of Sales
Reasoning:
Added the requirement for Comparable (Comps) Listings to be input within 30 days from the closing date to promote timely and accurate market data.

MLS Rule 11.5 Photographs on the MLS Reporting of Sales
Reasoning: Revised the rule for improved clarity and to better align with current practices regarding photo use.

MLS Rule 12.5.1 Public Remarks Restrictions & Requirements
Reasoning:
Removed restrictions on financing language to allow agents more flexibility in providing relevant property details.

MLS Rule 12.16(s) Photos
Reasoning: Added language to improve understanding and ensure proper handling of photos marked as private in IDX displays.

For questions or assistance, please contact CCAR Member Services at 925.295.1270.

CCAR ANNUAL SPONSORS

LeadHax logo/link

NAR On Common Ground Spring 2025

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